Why introduce an electronic signature in your company? Benefits in everyday practice

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Are you thinking about making your company processes more efficient? Using an electronic signature can bring immediate and measurable results in the form of several benefits. Discover which everyday tasks you can simplify and where you can save time by using electronic signatures.

Types of electronic signatures

An electronic signature (also referred to as an e-signature) is information attached to or logically associated with an electronic document in an online environment. With an e-signature, it is possible to clearly identify the natural person who created it. In practice, you may encounter several types of electronic signatures that differ mainly in their legal strength.

Types of electronic signatures from the lowest to the highest legal level:

• digital (simple) electronic signature
• electronic signature
• advanced electronic signature
• qualified electronic signature

All of these types of e-signatures can also be used in your company. Electronic signatures and the certificates associated with them are issued by a certification authority – a company that has met all security and legislative requirements to be included in the EU Trusted List of qualified trust service providers.

One such certification authority is BRAIN:IT, which operates the NFQES online platform. Through this platform, you can obtain any of the above-mentioned electronic signatures as well as other related services.

Benefits of implementing electronic signatures in your company

Electronic signatures serve as a digital alternative to handwritten signatures, and in many cases they represent a fully valid substitute for a handwritten signature. Companies around the world are rapidly implementing electronic signing mainly because it brings the following benefits:

• Higher efficiency and productivity within the company – Electronic signatures eliminate the need for paper, making the signing process simple and fast. Documents signed electronically can be immediately shared, reviewed, and sent.
• Greater security and protection against fraud – Electronic signatures contain strong security elements that protect them against unauthorized manipulation and forgery.
• Cost savings on paper, printing, fees, and storage – Switching to digital signing is an environmentally friendly solution. In addition, electronic signatures can help reduce various administrative fees when communicating with authorities, government bodies, and other institutions.
• Greater accessibility and flexibility for remote teams – Electronic signatures allow your team to sign documents, contracts, orders, invoices, and other records from anywhere and at any time. This significantly improves and accelerates company processes.

Did you know?

Since the COVID-19 pandemic in 2020, the number of organizations using electronic signatures has increased by 50%.

Where electronic signatures can be used in practice

Electronic signatures can be used anywhere in your business where documents or materials need to be signed.

With an electronic signature, you can sign:

• purchase, lease, donation, commercial, insurance, and other contracts
• employee HR documentation, work reports, job descriptions, handover protocols, and other work-related materials
• non-disclosure agreements, student work agreements, and work contracts
• orders, delivery notes, and invoices
• written responses to various customer requests and complaints
• financial and real estate documentation
• medical documentation
• everyday corporate communication with employees and customers
• PR documents and marketing communication
• other documents according to your company’s needs

How document signing works on the NFQES digital platform

Signing documents through the NFQES digital platform is simple and works as follows:

1. Upload the document to the platform.
2. Choose the type of signature and sign the document with a single click.
3. Download and store the signed document.

NFQES Tip

In your electronic mailbox, you can keep all signed documents clearly organized in one place. Documents can also be signed and sent in bulk, which significantly contributes to the efficiency and speed of your work processes.