Electronic signature for businesses: Tips on how to use it effectively

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Speed and efficiency are key aspects of doing business. Trends in every industry change quickly, and many of them bring great benefits that help improve your business. One of these benefits is the electronic signature, which enables you to increase the efficiency of corporate processes, reduce costs, and gain a competitive advantage. Find out how you can use an electronic signature in your company.

Electronic signing in practice

Electronic signing represents a modern, secure, and fast way of signing documents. The NFQES digital platform provides you with online electronic document signing, with a convenient and fast registration process and comprehensive services in the field of electronic signing in one place.

You can use an electronic signature in your company for the following activities:

• In internal company communication

• In communication with business partners, suppliers, potential customers

• When creating orders

• When creating invoices

• When creating delivery notes

• When signing company contracts and other legally binding documents

Did you know that…?

…a Qualified Electronic Signature (QES) and a qualified timestamp represent a full alternative to a signature certified at a municipal office or by a notary? You can obtain both QES and a qualified timestamp within a few clicks via the NFQES platform.

What does the NFQES digital platform include?

The online platform offers comprehensive electronic signing services for your company. Its practical solutions are suitable for small, medium, and large businesses, and each option can be combined and adapted to the individual needs of your company. The NFQES platform represents a modern solution for managing signature workflows and documents at a time when many company processes are partially or fully digitalised.

It is also an effective tool for all activities related to electronic signing. Here you will find the following services in the field of electronic signing:

• Electronic signing: You can obtain all levels of e-signatures in accordance with the European eIDAS regulation.

• Validation: Quickly and easily verify whether a delivered electronically signed document was truly signed by the relevant person or company representative.

• Electronic mailbox: The e-mailbox is a simple tool for comprehensive management of all your personal and company documents, records, and files.

• Signing history: NFQES also offers this useful tool, allowing you to find all documents you signed in the past 3 years within seconds.

• Additional services for natural and legal persons.

NFQES benefit:

One of the major advantages of electronic signing is the virtual smart card, which allows you to sign with all levels of e-signatures without the need for a physical reader or card, or any other hardware USB token, and from any device (mobile, tablet, PC).

Comprehensive solutions for companies

Regardless of whether you are a sole trader, the owner of an LLC, a shareholder of a joint-stock company, or performing another type of self-employed activity, within the operation of your business you daily, monthly, and yearly sign numerous documents.

Electronic signing is known especially for its speed, allowing you to save the time spent at meetings and the costs associated with these visits, as well as many administrative or court fees. On the online platform, your documentation is under one roof, and thanks to electronic signing, you also increase the security of corporate transactions.

If you plan to accelerate, improve, and secure your company processes, enterprise solutions offering a wide range of electronic signing services may also be suitable for you. These services can be implemented directly in your company or operated through the NFQES platform.

How does it work?

1. Book a consultation with our experts.

2. We will then prepare a price proposal for you.

3. You can choose a product according to the individual needs of your company, which we will tailor for you.

4. Our cooperation does not end with the handover of the product and project. You will always find support with us for all our solutions and your requirements.

Read more about where you can already save with an electronic signature.