How to register a change of registered office for an LLC using an electronic signature?

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A change of registered office is one of the most common updates entrepreneurs make when running their business. Today, this change can only be made electronically, and if you have a qualified electronic signature and a qualified timestamp, you can complete the entire process from the comfort of your home. Below is a detailed overview of what to expect when registering a change of your company’s registered office.

What is the registered office of an LLC?

The registered office of a limited liability company is the address from which the company’s activities are managed. In practice, the term “address” refers to:

• the name of the municipality, including its postal code,
• the name of the street or another public area where the property is located (e.g., a square, embankment, etc.),
• the orientation number or descriptive number.

The registered office is also a mandatory element of the founding deed or articles of association of every LLC. Without this information, the company cannot be established. Its importance is further emphasized by the fact that any change must be made strictly in accordance with the law.

The registered office may be an apartment, a family house, commercial premises, or even a virtual office address. It can also be a rented property, provided the owner (or, when required by the lease agreement, the tenant) gives their consent.

Recommendation:

You must submit the application for a change of the registered office to the competent District Office – Trade Licensing Department – and to the Commercial Register no later than 30 days after the change is approved in the founding documents.

What is required to register the change of registered office in the Commercial Register? ?

To register the new address, you will need:

• a resolution approving the change of registered office adopted by the general meeting or by the sole shareholder exercising the powers of the general meeting.

Note: The resolution must be in written form.

• alongside the application, the applicant must prepare or amend the following documents:

  • resolution of the sole shareholder or minutes from the general meeting,
  • attendance list of shareholders if a general meeting is held,
  • power of attorney for electronic filing (if the application is not submitted by the statutory representative),
  • consent of the property owner,
  • the full updated wording of the founding deed or articles of association,
  • other annexes depending on the specific case.

Note: Signatures on these and other legally required annexes that must be officially certified may be replaced by a qualified electronic signature with a qualified timestamp.

• The company must also have the owner’s written consent to use the property as its registered office. No lease agreement or ownership title is required—only the owner’s written consent. This document is also a mandatory annex to the application.

Note: The owner’s signature must be officially certified or replaced by a qualified electronic signature with a qualified timestamp.

The application must be submitted to the District Office – Trade Licensing Department – and then to the Commercial Register. All mandatory documents must be attached, and a court fee of 50 euros must be paid.

The entire procedure can now be carried out exclusively electronically.

Electronic filing with the Commercial Register and signing annexes with a qualified electronic signature

You can no longer submit the application in paper form. The application must be filed electronically via www.slovensko.sk, or you may authorize another individual who has a qualified electronic signature.

You must complete the electronic form for changing the registered office of an LLC and attach all mandatory documents. Some signatures must be officially certified.

Recommendation:

Signatures that require official certification can now be replaced by a qualified electronic signature with a qualified timestamp. This allows you to complete the entire process online without visiting any public office.

A qualified electronic signature in just a few clicks

A qualified electronic signature can help you save various administrative and court fees. In practice, it fully replaces a handwritten signature. You can obtain it from a certified trust service provider — including BRAIN:IT.

More information about the qualified electronic signature is available on this link.

How to obtain a qualified electronic signature

Follow these steps to obtain a QES easily and quickly:

1. On the NFQES website, in the zone.nfqes.com section, create an application for a qualified certificate.

2. Arrange an appointment and visit the certification authority (BRAIN:IT) — only one visit is required.

3. Present the required identity documents and pay the fee for issuing the certificate.

4. The certification authority will issue your qualified certificate, and you can begin signing documents immediately.

Throughout the article, we also mentioned the option to add a qualified timestamp to your electronic signature. A qualified electronic timestamp provides certified proof of the time at which the document was validated. This ensures the document contains an officially certified signature.

The use of qualified timestamps is becoming increasingly common among entrepreneurs. Learn more about timestamps or contact our specialists, who will be happy to advise you.

You can also read more about the differences between an electronic signature and an electronic seal in our other blog article.